Full Time

Human Resources Assistant

Jewish Federation of Greater MetroWest NJ 901 Route 10, Whippany NJ

Job Title: Human Resources Assistant
Department: Human Resources
Reports To: VP, Human Resources

The Human Resources (HR) Assistant assists with the administration of the day-to-day operations and communications of the Human Resources department. The HR Assistant carries out administrative responsibilities in some or all the following functional areas: employment, employee relations, and training and development.

Essential Functions:

  • Provide recruitment support, including scheduling interviews, checking references, applicant correspondence, and process background checks
  • Coordinate on-boarding process for new employees, including creating new hire packets, scheduling trainings, ordering business cards, coordinating new hire set-up with IT and Facilities, updating the organizational chart, arranging for and assisting with delivery of new hire orientation
  • Coordinate and assist with planning all employee activities (e.g., staff appreciation lunch, holiday party, Passover lunch, Kabbalat Shabbats, etc.)
  • Act as resource for staff regarding questions about general HR information
  • Employee personnel file maintenance and compliance
  • Track staff birthdays, anniversaries, new hires for monthly reports & recognition programs
  • Process incoming invoices and assist with HR budget
  • Provide administrative support and/or take the lead on managing staff recognition programs
  • Serve as content manager for HR page of the Intranet, including populating site and maintaining up-to-date information
  • Provide customer service support for department
  • Handle confidential and sensitive information
  • Other duties as assigned

Bachelor’s degree or equivalent experience in business administration

Minimum 2 years’ administrative work experience, preferably in Human Resources. Prior experience supporting recruitment function strongly desired.


  • Familiarity with standard Human Resources policies and procedures
  • Proficiency in Microsoft Office including strong Excel skills
  • Ability to create statistical reports
  • Ability to maintain confidentiality
  • Strong customer service skills
  • Ability to work on projects, manage multiple priorities and meet deadlines
  • Aptitude for detail and commitment to accuracy and follow through
  • Ability to be flexible and adaptable to changes and shifting priorities

Send resume & cover letter with salary requirement to: hr@jfedgmw.org
Reference: HR

Qualifications: Bachelor’s Degree Required.