Assistant Facilities Administrator

Job Title:       Assistant Facilities Administrator
Department:  Finance/Campus Management
Reports to:    Chief Financial Officer and Director of Community Facilities

Salary range: $55,000 – $65,000

JOB SUMMARY:

The Assistant Facilities Administrator is a member of the Campus Management Department of Jewish Federation of Greater MetroWest NJ and works with the CFO in many aspects of the functioning of the campus and behind the scenes activities.  The Assistant Facilities Administrator is responsible for managing room space for events and meetings. S/He oversees the energy consortium, as well as the property and casualty insurance program renewal for Federation and its affiliated agencies.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Campus Management

• Supervise Campus management staff for event setups
• Provide activity schedules to the security and maintenance staff
• Negotiate, assist in planning, and supervise rentals for campus events
• Prepare monthly tenant rental invoices and event rental invoices.  Monitor payment status of these invoices
• Develop and manage the operating budget for the campus management department
• Prepare check requests for departmental expenditures and monthly Amex charges
• Maintain floor plans and space utilization records
• Maintain archive log for record storage
• Supervise annual record shredding
• Schedule periodic appointments with the shredding vendor
• Liaise with campus tenants
• Day-to-day administrative responsibilities

Finance

• Serve as an interagency liaison for corporate insurance program: maintaining driver, auto and location list, tracking insurance certificates, vetting new programs and compiling and reviewing information for the annual renewal of all policies
• Prepare insurance vendor check requests
• Negotiate and manage Toshiba copier leases
• Monitor and manage the electric and gas consortia
• Assist Donor Resource Center with pledge and payment entry, when needed
• Perform other duties and functions as assigned by Chief Financial Officer

SKILLS REQUIRMENTS:

• Strong interpersonal skills
• Proficient in Microsoft Office Suite
• Strong administrative skills
• Minimum of five years’ experience in related area
• Knowledge of insurance a plus

Please send resume & cover to HR@jfedgmw.org, reference Assistant Facilities Administrator