August 29, 2022

Administrative Assistant

Full Time
Jewish Federation of Greater MetroWest NJ
901 Route 10, Whippany NJ

Job Title:                        Administrative Assistant
Department:                 Planning & Community Services
Supports:                       Global Connections

JOB SUMMARY:

Diversified position providing administrative support to the Director, Global Connections and respective team members. Pleasant self-starter with a broad range of skills will interface with all departments, and levels of individuals in Federation and Community.  Capable of working independently with the ability to establish procedures to monitor own job activities and regulate tasks.  Must possess the ability to adapt to changes in priorities during the business day and handle multiple assignments.  Professional demeanor, dependability, confidentiality, and flexibility are attributes in this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide administrative support to individual directors, and team members
  • Prepare and file correspondence
  • Manage committee meeting schedules/department calendar/travel arrangements
  • Prepare deposits/check requests
  • Manage and Input data in a unique database (BBEC), master advanced functions
  • Assist with meetings and events (scheduling, preparation, follow-up); willingness to support events in the evenings and weekends on a periodic basis
  • Collect data and create reports
  • Prepare/disseminate materials on request
  • Assist with maintaining programs on Community Calendar
  • Assist with committee allocations processes using grant management software

QUALIFICATIONS AND EXPERIENCE

  • Proficiency in Office software programs, including Excel, Outlook, PowerPoint
  • Excellent telephone manner and good command of the English language
  • High level of attention to detail and high level of accuracy of work
  • Strong organizational skills
  • Jewish communal or nonprofit organization experience a plus
  • Ability to interface with every level of personnel
  • Maintain a good attitude in a busy atmosphere
  • Adaptable to changing priorities during the business day
  • Diligent in follow up

Please send your resume and cover letter to hr@jfedgmw.org; Reference Administrative Assistant

Please send your resume and cover letter to hr@jfedgmw.org; Reference Administrative Assistant